Custom MDF Object Creation

Custom MDF Object Creation:

 What is Custom Object Creation?

As per the SAP Best Practices When the object is not fitting into a standard SAP system based on the client requirement, we create the custom object.

For example: Client has Appreciation policy in their company: Under Appreciation Object client require the below fields and drop-down values as

Fields

Date:

Name (Employee Name):

Appreciation Type:

Attachment:

Appreciation Types:

Letter,

Family Dinner,

Gift Card or Coupons etc.

For Example:

W Employee

X Employee.

Y Employee (Approval 1) (Manager)

Z Employee (Approval 2) (HR)

As per the above scenario W wants to appreciate X with Family Dinner and W has sent an appreciation request. Now, Y can Approve it or Edit appreciation type as Gift card and given approval to it and finally sent for the Z (HR approval).

How to create custom object?

Steps to Follow:

Login to the system >> Search Action Tool as >> Configure Object Definition >> Create New Object Definition. Below is the screenshot

Create a Custom Code: Appreciation987

Effective Dating:

Note: Whenever you want to create a custom object the effective dating plays a vital role. So, under Effective Dating Field you have Dropdown list as

No selection

From parent

If you want to select the from parent option, you need to create a parent object for child object Appreciation987 (here comes the Association concept)

None: Non-Effective Date Portlet

Basic: Effective Date Portlet

Here comes the Effective & Non-Effective Date Portlet concept. So, you can choose whether you want None or Basic option.

Multiple changes per day Below is the screenshot

If you want to give appreciations to many then this Multiple Changes per day option can be given. So, Multiple Changes Per day option is also an Effective Dating Portlet. Whatever the mandatory fields required in the Multiple changes Per Day portlet the information should be given. (Observe in the below screenshot)

API Visibility:

No Selection

Editable

Read only

Not Visible

API Visibility is used for the API Integrations whether the data replicates to the API system or not: So, always we can go with Read only Option, so that no one can edit the system.

Label: Appreciation

Pending Data: Yes

Whenever you create the workflow at that time the workflow will trigger. If you want to go with the pending data as YES, the workflow which you have assign in the Business Rule then it will trigger.

For Example: You created workflow and the business rule, but the workflow is not triggered then what is the issue? So, In the Object level you need to maintain the drop down value as YES.

To do Category: Employee Change Requests.

Whenever you want to create a custom object always you must go with the option in the dropdown value as Employee Change Requests.

Please observe the below screenshot.

Standard Fields:

For External code, the >>Data type should always be >>User. So that it can be visible to the employees.

For External Name, the >>Data Type given as >>User >> Details >> Label: can be given Employee Name & >> In Translations >> Default Value also can be given as Employee Name.

For effective Date, the >> Data Type >> Date >> Details >> Label: Date >> Required as >> Yes

Create Appreciation Type >> Maximum Length to 256 >> Data Type should be given as >> Picklist.

Now create Remarks >> Data type as >> String >> Details >> Label: Remarks and Mandatory field is required you can mention it as Yes in Required field.

Now create Attachments >> Data Type as >> Attachment >> Details >> Label: Attachment and Required field >> Yes.

Whenever you want to create the field name, space is not required.

Now Open a new window>> Go to Admin center >> Search for the tool called Picklist Center >> Create New Picklist (+)

If already picklist created, you can choose the picklist or else you can create new one.

Below screenshot you can observe already Picklist Values are created.

Once the Picklist, Picklists values and the objects created.

Go to Security section >> In Secured mention it as>> Yes

(In RBP we must create the Permissions) we can pick any of the permissions

In Permission Category >> Select >>Miscellaneous Permissions

So, at the time of RBP you need to give the same permissions which you have selected in the permission category.

And Now Save the Object. Below is the screenshot

Once we create the object, fields, Picklist and Picklist Values, we need to create the workflows.

To create the workflow, Go to Admin Center >> Search for the tool called >> Manage Organization Pay & Job Structure.

Create Workflow ID >> Name >> and Workflow Step 1 as Manager Manager and Step 2 as Employee HR. Please observe the above/Below screenshots

Once we create the workflow, we need to create the Business Rules.

For Business Rules: Go to Admin Center >> Search for the tool called >> Configure Business Rules. For all Business rules we create in the same Configure Business Rules Tool. Below is the screenshot

Select Metadata Framework >> check mark Rules for MDF Based Objects.

Under Rules for MDF Based Objects >> Give Rule Name as Appreciation 2021 >> Rule ID as Appreciation 2020 >> Start Date>> Base Object: Select the Object you created as >>Appreciation987 >> purpose >> Workflow >> Continue. Observe the below screenshot.

If condition & Then condition: If condition, make it as >> Always True.

 

Then condition make it as >> Set >> Workflow Configuration >> to be equal to >> Value >> Appreciation Object which you have created will be visible here.

If anyone wants to change the workflow automatically it triggers.

Save the Business Rule.

Once you save the Business Rule: Go to Admin Center >> Configuration Object Definition >> Under Save Rule >> Select the Business rule you created. And Finally Save the changes.

Now the Business Rule is Saved & Assigned: You can observe the Green color tick mark in the Round.

Once the Business Rule is Assigned: You cannot delete the Rule

Go to take action option as Permanently delete the rule and check. It asks for the confirmation whether to delete it or proceed.

Let us say proceed to delete: It is still given an error message saying that this role is assigned and cannot be deleted. To delete you must unassigned the rule.

If you want to delete the business rule, firstly you need to unassign the rule.

Once You complete all the following steps like creating Object, Picklist, Picklist Values, Creating the workflow, creating the Business Rules, Assign the Business Rules to the created object.

Now we need create the UI Screen: To create the UI Screen>> Go to Admin Center >> Search for the tool called >> Manage Configuration UI

Once you Create new and give the Base Object: Whatever the Object and the fields we created can be visible here: Please refer to the below screenshot.

If Require you can change the properties under the Edit Properties tab.

Once you click the Edit Properties: You can change the layout style of the screen

For Example, If I selected Flow Option: The layout screen will appear as below.

Once you create the UI Screen and Screen ID: Save

Go to Admin Center: >> Search action as >> Configure People Profile

As of now we have created Object Configuration, Configured in the UI Screen and People profile. Whatever we have created the same we are going to give the Role Based Permissions (RBP)

To Create the RBP >> Go to Admin >> Manage Roles Permissions.

To create custom Object: We need to go with the 4 Configuration steps & Assign to the Employee Profile.

4 Steps to Create the Custom Object Configuration:

Under Custom Object creation: Create the Fields as per the client requirement.

Configure the UI Screen

Configure the People Profile

Role Based Permissions (RBP)